Graduate Student Intern- Admin

IMPORTANT INFORMATION

  • Graduate Staff Intern Appointments are processed in the Workday system as student hourly appointments. These appointments use the following position restrictions and compensation:

    Business Title: Graduate Staff Intern

    Job Profile: 9962-YN_STUDENT - Graduate Staff Intern

    Job Family:  Student > Student Hourly

    Employee Type: Student Hourly (+) (Fixed Term)

    Compensation Package: Hourly Package

    Grade: Graduate Staff Intern

    This Reference Guide provides information on how to create student hourly positions in Workday. https://jira.esg.wsu.edu/servicedesk/customer/kb/view/156963523

  • All time for work study and departmental appointments will be entered/reported in Workday.

    Temporary employees’ effort is recorded in the Workday Enter and Correct Time business processes.

    See the Workday Enter and Correct Time reference guide here.

  • Please ensure the correct Work-Study compensation is assigned to the position in Workday. 

    Instructions for Assigning Work-Study in Workday

    When the tuition waiver and work study award has been posted to the GSI’s account, the student's account should reflect these changes and award notifications will be sent via SMARTSHEET.

    Please make sure the Work -Study position complies with the student employee classification guidelines provided by HRS.

  • Please monitor work-study appointments to make sure the allotted work study amount is not overspent.

    Departments can monitor work-study payroll transactions using the following Workday report:

    CR PAY Work-Study Payroll Transactions

 

If you have any questions, please contact Joy or Stephanie. 

Policies & Procedures

Position Descriptions

Eligibility & Awarding

Offer Letters

Time Sheet Due Dates

Payroll Document Schedule - 2025